10 Things That Could be Negatively Impacting your Charity Golf Tournament
How to improve my golf tournament | How to run a successful charity golf tournament
Your golf tournament is already good, but what’s keeping it from being great?
If you are making any of the mistakes below, it could be preventing you from having a truly great golf tournament.
Lucky for you, the solution is simple and BirdEase wants to help!
Here are 10 things you might be doing that are keeping your event from being great.
1. You don’t have a dedicated website.
If you’re a long-time event manager, or if you’re one to stick with the classics, you might think that the only way to run a tournament is through mailed out flyers and registration forms. While this method has been popular in the past, you could be missing out on so much by not having a web presence for your outing– Particularly an entire website devoted to the day.
With a dedicated registration website for your event, you’ll have a one-stop-shop for all things golfer registration, payment, event organization, communication, and marketing. Make things easy for your registrants and sponsors to sign up, and automate your tracking process.
2. You aren’t taking online payments.
Most people are now accustomed to online shopping. It’s convenient, on-demand, and requires minimal effort. By providing the gateway for registrants to pay online with their credit card, you are making the process easier for every party involved.
Your registrants and sponsors won’t have to mail you anything, and you can receive the payments directly to your bank account. To boot, you and your registrant, sponsor, or donor will both receive confirmation and an invoice directly by email that will reflect the purchase (which is always reassuring when shopping online).
3. You aren’t holding an auction.
An auction has the potential to be monumental money maker for your event and an awesome way to give your sponsors visibility. If you are hosting a fundraising event, people are already likely to spend more money because they know that their purchase is going towards a good cause.
If your auction items are relevant and exciting, people will have multiple reasons to want to bid ahead of time. With an all-in-one event management platform like BirdEase, you can showcase items and accept bids online, even before the day of your event.
Give more exposure to your sponsors and more time for people to get excited about the auction prior to the day of the outing.
4. You aren’t accepting online donations.
If an individual or organization is unable to attend your event, it’s always a great option to accept donations right on your online registration site.
You may be surprised with the amount of people that want to donate to you and your cause, even if they aren’t prepared to commit to a sponsorship and/or don’t golf.
You can accept donations on your BirdEase site all year ‘round, so you’re not limiting your fundraising potential to the date of your tournament or other charity outing alone.
5. You’re not giving your sponsors enough value.
One of the best ways to add value for a sponsor is to include their logo everywhere. Not only is this great for them, but it shows registrants how much support your event has and makes everything look more dynamic.
The key to having a great golf tournament is to maximize exposure and plaster your sponsors’ logos everywhere possible. This means on the course on the day of the event, on your registration site, in social media posts, etc.
In addition to including their logo on the course itself on the day of the event, the online exposure increases the overall value tremendously.
6. Wasting time and effort on printed material.
Virtual means instant, efficient, and valuable.
Don’t concern yourself with deadlines, reprints when changes undoubtedly arise, and uncertainty on whether or not your prospective sponsors got your letter and wondering when they’ll respond.
Take advantage of a high-quality, professional-looking website that you can email to sponsors, registrants, and donors, and watch the commitments roll in right away. No paper trail, no time delay.
7. Manually compiling every spreadsheet.
The time you could be spending on outreach to prospective sponsors and registrants is being spent making Excel spreadsheets to get everything organized for the day of the event. What if you had a way to do it all automatically, without wasting precious time that should be used for marketing your event?
With the BirdEase system, reports will be automatically generated for you; all you need to do is click to download.
8. You don’t have an easy way to organize your committee.
Committee meetings don’t need to be so frequent and time-intensive, if you implement the right tools.
By creating a website that will automatically generate your reports and organize your golfers, you can cut back on hours spent deliberating and discussing, and spend more time promoting your event and selling sponsorships.
9. You don’t have financial and registrant data ready at your fingertips.
You want to make sure all the data is accessible whenever you need it.
From email lists, to tracking “paid” statuses of sponsorships and registrations, to seeing how much money you’ve raised and providing the golf course with a tee sheet, BirdEase has you covered.
10. You don’t have an easy way to manage registrants.
The solution is simple: use BirdEase for your registration process.
Whatever the case may be, if there’s opportunity for improvement with your tournament and event planning process, BirdEase is here to help.
Whether you’re looking to offer more to your sponsors or spend less time on menial management tasks, we are confident in our ability to make your event the most successful it’s ever been– without breaking your budget or causing any friction to your process.
