A lot goes into planning a golf tournament–– and you’ll find that much of it has to do with the golf course hosting your event.
It’s crucial to have a positive relationship with your golf course to have a successful tournament (for years and years to come!). Oftentimes there is so much going on that it can be hard to present the course with clear reports, keep up with payment timing, and have all the signage/groups/check-in materials organized on your own. This can lead to chaos.
If chaos is something you want to avoid for your upcoming tournament, here are some ways to make the whole process easier.
Here are 5 ways to make your golf course absolutely love you.
Come prepared with golfer information, custom questions, etc.
Coming prepared to your own tournament with golfer information is so important–– however, things can (and do) get lost in the fray, especially when you have been organizing an event with mail-out flyers and handwritten lists.
If you can make the golf course’s day as easy as possible: they will love you.
Plan to come to your golf tournament fully prepared with all the relevant information. Step one is to refresh those old methods of organizing registrants.
There are clear benefits of using a registration website as opposed to a mail-out flyer for the organization of your tournament. By implementing a platform like BirdEase, you can download reports with all of your registrant and golfer information with the click of a button. This will also include any custom questions that you choose to apply to different registration/sponsorship items, like might be shirt size, dietary restrictions, and whatever else you may need to know.
Collect money online and cover your costs ahead of time
It’s important to ensure that you have the budget and funds available to cover your costs with the golf course. By utilizing an online payment processor, you can directly collect funds from your registrants when they sign up.
No checks lost in the mail, holds on funds, no driving back and forth to the bank. Directly receiving the money you raise will help tremendously with budgeting, and it will certainly make your golf course LOVE you for being on top of the tournament’s finances.
Have your sponsors’ logos ready for printing
A tournament with signage in order is a well-organized tournament. Eliminate the potential chaos of waiting on sponsor logos or printed materials to arrive when you can use a platform like BirdEase.
Allow your sponsors to upload their logos as soon as they register! Approve the logos so that they can be prominently displayed on the built-in Supporters Carousel on your website (a great way to advertise your sponsors) and easily download images to make your printed material.
Your golf course will love the ease of setting up for your event if you have everything organized and ready to go.
Have your golfers grouped and organized for cart signs and scorecards
One of the most important aspects of any golf tournament is an organized tee sheet, which outlines group pairings and starting positions. It’s important for the course to have this report to help ensure that your event is a success.
BirdEase will automatically generate a tee sheet for you in spreadsheet format that you can simply hand to the course.
To compile your pairings, you can use the auto-assign feature, or take a more hands-on approach to manual assignment before exporting the report. Completely up to you!
Have the ability to contact your registrants and golfers
Another potential stressor when it comes to managing a golf event is getting out the necessary communications to everyone who needs it.
Avoid communication issues, which can cause confusion for all parties: the golfers, event manager(s), and the golf course.
Imagine a system that could allow you to compose emails and text messages, auto-fill your attendees’ information, and track the delivery success of your sends to make sure they have been received. That system exists within BirdEase.
Integrated right into the software is a Message Center to make sure all your registrants and tournament-goers are on the same page the day of your event.
